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Holidays 2015

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Working with Charities

  • Bike Events have over 20 years experience organising fundraising bike rides
  • Each year our events raise over £1.5 million for good causes
  • More than 40,000 riders take part in our rides every year
  • Our annual brochure enjoys a circulation of 100,000 copies
  • Our website receives over 400,000 visits every year

If you’re thinking about organizing a fundraising cycle ride, why not talk to us first? With over 20 years experience in organizing charity cycling events, we’re the right people to talk to and are always looking for new charities to work with. We can offer a comprehensive ride management package, tailored to each charity’s requirements.

There are two main ways of working with Bike Events:

The Sole Charity

Costs involved with the total production of a ride are shared. Charities recoup their investment through sponsorship raised and Bike Events through registration fees received.
In this case, Bike Events would offer the following:

• Your charity would be acknowledged as the sole charity sponsor of the ride. Only your charity name, your logo and charity information, as provided by you, would appear in the Bike Events brochure, on our website and in publicity produced in connection with the ride.

• Bike Events would, on your behalf, take care of the administration of entries and mail out of entry packs to those registering for the ride. Only your sponsorship form and documentation would be forwarded to riders. We would then provide you with details of all registered participants (subject to standard data protection considerations). We’d also field any queries from riders about the logistics of the event and their registration status in the run up to the ride.

• As with all our events, we’d look after all the organizational aspects of the ride, such as establishing a suitable route, liaising with Police, Local and Highways Authorities, and so forth.

• On the day of a ride, Bike Events provide all the signage, marshalling, stewarding, first aid, bike-mechanic and support services needed to ensure the safe running of an on-road cycling event. At the finish we arrange refreshments and entertainment, as required, to help make the ride into a day to be remembered.

• And on the day, the ride is branded solely for your charity. Your representatives can support the event by their presence, actively promoting and raising awareness of your work.

click here to email us for more information about becoming a Sole Charity partner





The Partner Charity

If you’re not ready to take on a ride as sole charity partner, you can choose to work with us as a ‘Partner Charity’- this allows you to benefit from the sponsorship raising potential of a charity ride without the risk or expense of becoming a sole charity sponsor.

As a partner charity, you enter a team on one of our Open Events - those are rides where there is no single named charity sponsor – and we offer you:

• Your charity logo is featured on the Open Ride’s homepage on the Bike Events website.

• Riders signing up for the ride can then choose to ride for your charity – they will then receive by email a printable sponsor form dedicated for your charity (as provided by you) along with their email registration acknowledgement.

• Following successful registration, each rider choosing your charity has the option to open an online giving page set up specifically for the event by your charity (optional) along with a link to your charity website.

• Your charity receives 10 rider packs for distribution to your supporters (either free or by resale. You then return details of those riders to Bike Events for inclusion in our rider database.

• You are free to set a minimum sponsorship amount of your choice for those riders only.

• You can buy extra charity places (in blocks of 5 and 10) at a special discounted rate. (Again, you’re free to set a minimum sponsorship amount of your choice for those riders.)

• Details of all individual riders registering for your charity are automatically emailed to your events team (subject to standard data protection conditions).

• We’ll field any queries from riders about the logistics of the event and their registration status in the run up to the ride.

click here to email us for more information about becoming a Partner Charity